Credential Reimbursement

Credential Reimbursement Guidelines

 

To support faculty and staff in obtaining and maintaining certifications, licensures, and training directly related to their current employment, Collin College will reimburse faculty and staff as stipulated below. Please follow the instructions included to ensure your reimbursement is processed.

 

Eligibility

 

Permanent faculty and staff may request reimbursement of costs associated with credentialing directly related to their current employment and based on departmental needs and budget.

 

NOTE: An employee whose salary is 100% paid from a grant or contract is not eligible unless the cost is covered under the grant.  An employee currently on a level II discipline notice and/or on a performance improvement plan (PIP) is not eligible unless the training will address the identified deficiency and is approved by the supervisor and a member of the Executive Leadership Team.

 

Eligible Costs

 

Approved expenses for certification, licensure, renewals, and training that are directly related to current employment may be reimbursed. All reimbursement costs are approved by and paid from the employee's department.

Additional certifications, licensures and/or training may be required for a program in which the College participates or for new program development. These expenses will be reimbursed only for faculty and staff of whom the credentials are required to participate in such programs.

 

If there are no travel expenses involved (mileage, hotel, per diem, etc., then Employee Reimbursement will be selected as the Business Purpose in Workday. If travel expenses will be incurred, then the employee will need to complete a spend authorization before the class begins. Once the class is over and certificate/license received, then all expenses will be reimbursed on the expense report. Faculty will not receive additional COE funding for travel to obtain/update certifications/licensures and training required for credentialing if using the Reimbursement of Credential Cost procedure.

 

Application Procedure

 

To receive reimbursement, approval must be obtained from the appropriate supervisor, dean and/or Executive Leadership Team member prior to beginning work to obtain the credential(s)/training. Sections A and B of the Credential Reimbursement Form must be completed and submitted for review and approval.

 

After the Executive Leadership Team member signs the document, it will be returned to the employee, who will then be responsible for initiating registration or beginning work for the credentials/training.

 

Within 60 days after obtaining the credential(s)/training, submit a copy of the credentials/training completion documentation to the appropriate supervisor for approval of payment (Section D).

 

Reimbursement is made by employee creaing an Expense Report in Workday, after all documentation and the completed reimbursement form with appropriate signatures. Reimbursement requests submitted without the appropriate advanced approvals will not be processed, and the employee will not be reimbursed for the costs. 

 

FACULTY: Maintenance of certifications/licensures/training for credentialing purposes is considered professional development and should be identified in annual appraisals and Board reports.

Click on the link below to access the credential reimbursement form.

Credential Reimbursement Form

 

Credential reimbursement requests submitted without the appropriate advanced approvals will not be processed, and the employee will not be reimbursed.